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Payroll Administrator

Role:                     Payroll Administrator

Hours:                  37.5 hours per week (Core Hours Mon-Fri, 9am to 5pm)

Salary:                  Negotiable (Depending on Experience)

Healthcare Management Solutions (HCMS) provides Care Home Owners, Operators, Investors, Banks and Insolvency Practitioners with a one-stop solution to the care home sector. From our dedicated Head Office we operate a team of Regional Managers, Consultants and Support Professionals.

An exciting opportunity has arisen within the Finance Team for a Payroll Administrator. This role would suit a forward thinking person to be part of a dynamic team and will need to be enthusiastic, inspirational, approachable and analytical with an ability to communicate at all levels.

Reporting to the Finance Team Manager you will be responsible for the management of client finances for a given portfolio of homes.  Your main duties will include:-

  • Managing the payroll diaries to ensure payrolls are submitted and paid on time
  • Responding to requests for payroll information
  • Dealing with staff payroll queries
  • Ensuring NMW regulations are adhered to
  • Management of SSP and SMP and AOE deductions
  • Management of pay rates
  • Coordination of monthly HMRC and AOE payments
  • Manage the set-up of payroll for new homes
  • Manage the transfer of payroll for closed homes
  • Manage the starter/leaver process

The ideal candidate must have the following:

  • Excellent influencing and interpersonal skills
  • The ability to communicate at all levels
  • Have the ability to work under pressure
  • A minimum of two years previous experience
  • Have sector specific knowledge (advantageous)

The benefits include:

  •  Online discounted vouchers for several companies
  • 24 hour Telephone Employee Assistance Programme helpline
  • Opportunity for progression within the company
  • Continuous support to maintain the training you need to deliver excellence

 

To apply for this position please send your CV to recruitment@hcsoultions.co.uk

Closing date 10 th August 2022

(Please Quote Ref: PA/FTC/HCMS)

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Facilities Manager

Facilities Manager

Salary:   Negotiable, DOE
Type:  Full Time
Hours:   37.5 hours per week

Healthcare Management Solutions (HCMS) provides Care Home Owners, Operators, Investors, Banks and Insolvency Practitioners with a one-stop solution to the care home sector. From our dedicated Head Office we operate a team of Regional Managers, Consultants and Support Professionals.

The Property Services Department is responsible for achieving care home excellence throughout the portfolio of care homes by ensuring that the clients residing in our care homes live in a well maintained and safe environment. We achieve this by planning, delivering and evaluating the refurbishment and upgrading of the care homes we manage.

This is an exciting opportunity for a forward thinking person to be part of a dynamic team. To provide support to the Estates Manager to enable the Regional Managers and Care Centre Managers to effectively operate their Care Centres to comply with Health Authority, Fire Authority, Health & Safety Executive, Environmental Health and Social Services Standards. To achieve care home excellence throughout the portfolio of homes by ensuring that the clients residing in our care homes live in a well maintained and safe environment.

Key Areas of Responsibility:

• Monitor contractor performance to ensure compliance.
• Undertake annual Health and Safety Audits in each care home and preparing a report and action plan on your findings.
• Review Fire Risk Assessments and obtain quotations for any remedial works required.
• Assist in the planning of the periodic preventative maintenance programme.
• Advising on general maintenance related issues as and when they arise.
• Assisting to obtain quotations.
• Monitor work carried out by contractors to ensure that the company are getting value for money and that the quality of work is maintained.
• Assist the home manager in the recruitment and induction of new home based maintenance staff if required.
• Maintain regular contact with the Property Services Helpdesk and identify tasks escalated to the helpdesk that could be potentially be completed at home level.
• Undertaking general administrative tasks as required.
• Promote and ensure the good reputation of the home and the company.
• Co-ordinate the Periodic Preventative Maintenance Service Contracts to ensure that they are carried out on time.
• Liaising with the contractors and Home Managers to ensure they are aware when the engineers will be on site to carry out the Preventative Maintenance Service.
• Ensuring copies of the service reports / certificates are received on completion of the Preventative Maintenance Service visit.
• Preparing a monthly report for the Estates Manager detailing the status of all service work.
• Dealing with general repairs, emergency callouts and enquires and logging calls with the contractors as required.
• Liaising with contractors and suppliers regarding availability to attend.
• Collating and reviewing quotations and creating a purchase order using our automated purchase order system whilst adhering to authorisation levels.
• Deal with any complaints or issues raised by the home against any contractor.

To apply for this position please send your CV to recruitment@hcsolutions.co.uk
Please Quote Ref: (FM/JB/HCMS)
Closing Date: 15th July 2022

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HR Advisor

 

Job Title:            HR Advisor

Location:             Head Office

Reporting to:     HR Director

Department:      Human Resources

Healthcare Management Solutions (HCMS) provides Care Home Owners, Operators, Investors, Banks and Insolvency Practitioners with a one-stop solution to the care home sector. From our dedicated Head Office we operate a team of Regional Managers, Consultants and Support Professionals.

An exciting opportunity has arisen for a busy and expanding HR Department in a rapidly growing business.

Reporting to the HR Manager, the HR Advisor will provide generalist HR Advice, support and guidance to Managers within the designated business areas. In this exciting role, you will act as the first point of contact for general HR queries providing accurate and timely advice.

As a strong HR Generalist with a broad understanding of employment law, you will be solution focused when approaching and resolving ER issues. You will be a self-starter with strong stakeholder management skills with the ability to influence at all levels and provide high quality support at all times in a calm manner. The successful candidate should hold a full UK driving licence as occasional travel will be required as part of the role.

The key functions of this post are to:

  • Provide an advisory service to Regional Managers and Care Home Managers regarding ER matters including grievance, disciplinary, capability, investigations, hearings, absence and performance.
  • Work closely with the HR Manager to monitor, review and update all policies in line with current legislation and best practice.
  • Ensure HR matters are handled fairly and consistently in line with legal and company requirements.
  • To develop and maintain productive relationships with Regional Managers and Care Centre Managers to establish professional credibility.
  • To provide weekly and monthly HR reports in relation to all HR matters.
  • To keep up to date with the developments in employment legislation and HR best practice
  • To maintain personal and professional development to meet the changing demands of the job and to participate in appropriate training activities.
  • To undertake such other duties, training and / or hours of work as may be reasonably required and which are consistent with the level of responsibility of this job.

To apply for the role you should be:

  1. CIPD qualified up to Level 5
  2. 2 years’ experience in a generalist advisory position
  3. Have 1 year advisory experience in dealing with large numbers of HR cases.
  4. Have advisory experience covering multi-site locations

 

To apply for this position please send your CV to recruitment@hcsoultions.co.uk

Please Quote Ref: HR/HCMS

Deadline for the post is: Friday 22nd July 2022

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Training Administrator

Job Title:            Training Administrator

Location:            Head Office

Reporting to:    HR Director

Department:     HR & Training

Healthcare Management Solutions is the country’s leading provider of consultancy and interim management to the care home sector.

Our success comes from helping our clients identify problems, implement solutions and turnaround underperforming care homes.

From our Head Office in Wythall, just south of Birmingham, our 100 strong team covers all aspects of care home management, consultancy and inspection including, operations, finance, quality, administration, Estates, IT and HR.

The portfolio of homes, businesses and clients is always changing and with it, the demands upon our team. We are currently seeking a Training Administrator to join our HR team.

The Successful candidate will be able to demonstrate excellent administrative skills and be able to work under pressure and to tight deadlines. At HCMS, no two days are the same and the ability to adapt quickly and work flexibly is essential.

In return, HCMS offers a friendly and supportive working environment, and the opportunity to work alongside passionate and enthusiastic people driven by a desire to deliver excellent care to those living in the homes we manage.

Job Summary

  • To provide effective administrative support to homes and head office
  • To co-ordinate and facilitate all administrative duties for the Training Department
  • To remain the primary contact for all training enquiries.
  • Maintain accurate training records to assist in the effective running of the department. These records will include paper and electronic systems.
  • To support the training department in the full range of training activities. This includes booking rooms (where applicable), issuing training materials, arranging catering and any equipment required
  • Facilitate high levels of communication with all customers and Healthcare Management Solutions  departments to ensure training and recruitment is properly planned and co-ordinated
  • To deal with all customers efficiently (usually within no longer than a 24 hour working (week day) period.
  • Arrange bookings of hotels and potentially any travel arrangements for any member of the training team
  • To have responsibility for the whole booking system for training
  • To organise all trainers diaries that are achievable and are within Health and Safety Law
  • To be the lead contact with any awarding bodies
  • To ensure that all resources required by the trainers are ordered and delivered within an acceptable timescale.
  • To arrange team meetings and to take and publish the minutes from such.
  • To create purchase orders and ensure invoices are dealt with in the correct manner.
  • To ensure that all power point presentations are corporate and consistent.
  • Any other administrative duties that may be required
  • Assist in the support and delivery of Apprenticeship training in the homes and Head Office.
  • Establish and maintain relationships with training providers
  • Respond to queries from the Homes, learners and training providers in a timely and efficient manner
  • Sending potential new learners details through to relevant training provider for enrolment to begin
  • Update and maintain learner spreadsheets
  • Update and maintain DAS system with apprentice details
  • Log invoices and forward for payment  to relevant finance department

To apply for this role you need to have:

  •  Key Skills Level 2 in English and Maths
  •  Level 2 in Business Administration or working towards qualification (Desirable)
  •  Experience with Computerised System
  • Experience of dealing with customer enquiries
  • Solid Experience of Microsoft office
  • Care Sector Knowledge

  • Knowledge associated with Learning and Development

  • Strong organisational skills and the ability to priorities their workload effectively

  • Ability to work under pressure and to tight deadlines

To apply for this position please send your CV to recruitment@hcsoultions.co.uk

Please Quote Ref: TA/HCMS

Deadline for the post is: Friday 22nd July 2022

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Quality Support Administrator

Quality Support Administrator– Head Office, Wythall

 

Salary:                  Negotiable, Dependant on Experience

Type:                     Full Time, Permanent

Hours:                   37.5 hours per week

Healthcare Management Solutions is the country’s leading provider of consultancy and interim management to the care home sector.

Our success comes from helping our clients identify problems, implement solutions and turnaround underperforming care homes.

From our Head Office in Wythall, just south of Birmingham, our 100 strong team covers all aspects of care home management, consultancy and inspection including, operations, finance, quality, administration, Estates, IT and HR.

The portfolio of homes, businesses and clients is always changing and with it, the demands upon our team. We are currently seeking a Quality Support Administrator who will provide valuable administration support to the Quality Team.

The Successful candidate will be able to demonstrate the highest if confidentiality when dealing with sensitive material and information. You will have excellent administrative experience and have exemplary Microsoft office skills. You will work within the Head office Administration support team and provide support to the quality team and the PA to the MD.

In return, HCMS offers a friendly and supportive working environment, and the opportunity to work alongside passionate and enthusiastic people driven by a desire to deliver excellent care to those living in the homes we manage.

Key Responsibilities

  •  Working within the Head Office administration team to provide support to the Quality team and PA to the MD.
  • Responsible for processing all Care Record/Employee Liability/Public Liability requests in accordance with required timescales.
  • Ensuring all policies and procedures held on Portal and in policy folder are current versions.
  • Responsible for Portal announcements and alerts on Portal.
  •  Responsible for ordering and maintaining Quality Manuals for new homes.
  •  Ordering of Workbooks for the homes annually.
  • Ordering BNF Books for the homes annually.
  • Maintain accurate spreadsheets.
  • Logging and recording of feedback survey results for all homes.
  • Attend and record minutes at Quality Team Meetings, ensure all actions are followed up.
  • Co-ordinate diaries and whereabouts of Quality Team.
  • Make arrangements for travel/accommodation on behalf of the Quality team if required.
  • Producing reports and presentations as required.
  • Assisting in the organisation of events.
  • Provide reception/telephone cover in the absence of the Receptionist.
  • Support the homes with archiving of documents as required.
  • Support other ad-hoc duties as requested.
  • The job description is not comprehensive but contains the main responsibilities and functions of the post. Other reasonable duties may be required, in accordance with departmental needs.

 To apply for this role please send your CV to Recruitment@hcsolutions.co.uk quoting – QSA/HD

Closing date July 22nd 2023

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Regional Manager – South of England

Regional Manager – South of England, travel required

Salary: Depending on Experience

Type: Permanent

A fantastic opportunity has arisen for an experienced Regional Manager with proven business development and project management experience to join one of the most successful management consultancies in the UK.

Healthcare Management Solutions (HCMS) is the UK’s leading provider of management and consultancy to the care home sector.  With a client list that includes major banks and Accountancy firms as well as private clients, HCMS has an enviable reputation.

We are a professional team with in depth knowledge and experience of social care.  We are a team that share organisational values and have a passion for excellence in everything we do.   As part of our continual growth we are looking for an experienced Regional Manager who can demonstrate their successful contribution to business development in the care sector industry.  In this role, you will be responsible for delivering quality focused projects on time and in budget whilst championing independence, choice and dignity for thousands of people who are dependent on nursing and residential care.

The successful candidate will have excellent management methodology to deliver projects, excellent leadership and management capability to deliver an exceptional service, achieve results, lead and motivate care centre staff.  You will be an excellent communicator, have the ability to work in complex and pressurised environments, have financial business acumen with an understanding of business drivers, knowledge of industry regulations and the ability to deliver business strategy.

If you have the skills and experience and have a passion for excellence in everything you do contact us at recruitment@hcsolutions.co.uk with your CV and a covering letter demonstrating your achievements and relevant experience.

 

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HR Administrator

HR Administrator, Full – time, Wythall, Birmingham

 

Salary:                  Depending on Experience

Type:                     Permanent

Hours:                  37.5 hours per week

Healthcare Management Solutions (HCMS) provides Care Home Owners, Operators, Investors, Banks and Insolvency Practitioners with a one-stop solution to the care home sector. From our dedicated Head Office we operate a team of Regional Managers, Consultants and Support Professionals.

An exciting opportunity has arisen for a busy and expanding HR Department in a rapidly growing business.

Reporting to the HR Manager, the HR Administrator will provide day to day HR administrative support and contribute to the long‐term development of the HR function in particular during an initial period of recruitment, development and growth.

The key functions of this post are to:

  • Provide HR administration support to the wider HR Team
  • Manage the new starter process from offer letter through to joining instructions and induction.
  • Administer and action all HR administrative processes, including employee life cycle changes and processes associated with termination of employment
  • Ensure all Disclosure & Barring & PVG service checks are carried out fully and in a timely manner and update and maintain the logging and management of checks
  • Provide HR support by providing and distributing policies and procedures and relative HR forms and letters in a timely and effective manner
  • Assist in the development of HR policies and procedures
  • Contribute to ad hoc HR projects as and when required
  • Liaise with payroll department for reference details
  • Administer the probationary review periods and appraisal reviews
  • Maintain the personnel filing system and employee records and archiving
  • Carry out any other reasonable ad hoc duties in order to support the HR department
  • Equal Opportunities monitoring
  • Updates distribution lists
  • Visit homes to provide administration support when required
  • Minute meetings where necessary
  • Manage all COVID 19 information for both head office and the care homes including vaccine information and isolations
  • Have knowledge of right to work checks and the documentation required
  • Assist the Recruitment Coordinator with posting job adverts, screening CV’s and updating company websites with vacancies

To apply for this role you must have the following:

  • 12 months HR administration experience within a HR Team environment
  • Demonstrable experience of producing accurate and complex employment / contractual documentation and correspondence
  • Experience of maintaining comprehensive records
  • Knowledge of general office practices and procedures
  • CIPD/Working towards CIPD (Desirable but not essential)
  • Excellent communication skills, verbal, email and polite telephone manner.
  • Integrity and respect for confidentiality
  • Exceptional organisational skills
  • Excellent Administrative Skills
  • Ability to work to deadlines and within defined quality standards
  • A keen eye for detail

To apply for this position please send your CV to recruitment@hcsoultions.co.uk

Please Quote Ref: HCMS/HRAdmin

Closing date – 17th June 2022

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Management Accountant

Management Accountant, Full – time, Wythall, Birmingham

 

Salary:                  Depending on Experience

Type:                     Permanent

Hours:                  37.5 hours per week

Healthcare Management Solutions (HCMS) provides Care Home Owners, Operators, Investors, Banks and Insolvency Practitioners with a one-stop solution to the care home sector. From our dedicated Head Office we operate a team of Regional Managers, Consultants and Support Professionals.

An exciting opportunity has arisen within the Finance Team for a Management Accountant. This role would suit a forward thinking person to be part of a dynamic team and will need to be enthusiastic, inspirational, approachable and analytical with an ability to communicate at all levels.

Reporting to the Divisional Accountant you will be responsible for the management of client finances for a given portfolio of homes.  Your main duties will include:-

Job Summary

  • Assist in the delivery of the management accounting elements of the Finance Plan on a Page (Divisional Strategy Document)
  • Assist in the production of quality, timely and auditable management information and KPI data for clients
  • Production of monthly management accounts
  • Balance sheet control account reconciliations
  • Assist with budget and forecasting
  • Assist with the maintenance of cash flow
  • Accruals and prepayments
  • Deputise for Divisional Accountant as required
  • Client equivalent relationship management

 

The ideal candidate will have the ability to work as part of a team and on their own initiative, be a good communicator, highly organised with the ability to meet tight deadlines and have relevant experience of working within a busy accounting function.

 

 

To apply for this position please send your CV to recruitment@hcsolutions.co.uk

Please Quote Ref: MA/Recruitment

Closing date: 27th May 2022

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Management Accountant (Maternity Cover)

Management Accountant, Full – time, Wythall, Birmingham

 

Salary:                  Depending on Experience

Type:                     Maternity Cover

Hours:                  37.5 hours per week

Healthcare Management Solutions (HCMS) provides Care Home Owners, Operators, Investors, Banks and Insolvency Practitioners with a one-stop solution to the care home sector. From our dedicated Head Office we operate a team of Regional Managers, Consultants and Support Professionals.

An exciting opportunity has arisen within the Finance Team for a Management Accountant to cover maternity leave. This role would suit a forward thinking person to be part of a dynamic team and will need to be enthusiastic, inspirational, approachable and analytical with an ability to communicate at all levels.

Reporting to the Divisional Accountant you will be responsible for the management of client finances for a given portfolio of homes.  Your main duties will include:-

Job Summary

  • Assist in the delivery of the management accounting elements of the Finance Plan on a Page (Divisional Strategy Document)
  • Assist in the production of quality, timely and auditable management information and KPI data for clients
  • Production of monthly management accounts
  • Balance sheet control account reconciliations
  • Assist with budget and forecasting
  • Assist with the maintenance of cash flow
  • Accruals and prepayments
  • Deputise for Divisional Accountant as required
  • Client equivalent relationship management

 

The ideal candidate will have the ability to work as part of a team and on their own initiative, be a good communicator, highly organised with the ability to meet tight deadlines and have relevant experience of working within a busy accounting function.

The ideal applicant must be able to prove eligibility to work in the United Kingdom with a relevant working valid passport (not student visa). Prior to commencing work registration will be required.

To apply send your CV to Recruitment@hcsolutions.co.uk quoting MAM/HCMS

Closing date 30th May 2022

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Credit Controller

Credit Controller, Full Time, Wythall, Birmingham

Salary: Negotiable (Dependent on Experience)

Type: Permanent

Hours: 37.5 hours per week (Core Hours Mon-Fri, 9am to 5pm)

Healthcare Management Solutions (HCMS) provides Care Home Owners, Operators, Investors, Banks and Insolvency Practitioners with a one-stop solution to the care home sector. From our dedicated Head Office we operate a team of Regional Managers, Consultants and Support Professionals.

An exciting opportunity has arisen within the Finance Team for a Credit Controller on a permanent basis. This role would suit a forward thinking person to be part of a dynamic team and will need to be enthusiastic, inspirational, approachable and analytical with an ability to communicate at all levels.

Reporting to the Credit Control Manager your main duties will include:-

Responsibility for ensuring all invoices are paid within agreed terms

Identification and resolution of issues that would otherwise impact on aged debt

Ensuring appropriate process is followed for the collection of fees from residents, their representatives and liaison with governing bodies where necessary

Following LA/CCG procedure for non-compliance to minimise bad debts

Maintenance and management of key accounts

Provide reports on aged debt and specific client ledgers

Cash allocation and account reconciliation as required.

The ideal candidate must have excellent influencing and interpersonal skills and ability to communicate at all levels. You must be highly organised with the ability to work under pressure.

A minimum of two years previous credit control experience is essential. Sector specific knowledge and ICM qualified would also be advantageous.

To apply for this position please send your CV to recruitment@hcsolutions.co.uk